Expenses that approve and post themselves
Kognify takes the expense end to end — it reasons over every request, applies your policy, and structures every receipt and invoice. It decides for itself what to approve, what to escalate, and what to post. People handle only the genuine exceptions.
Expense management is two manual jobs stitched together.
Before a cost is paid, someone weighs the request against policy and budget — then someone else keys the receipt, validates the VAT, and posts it. Both halves are slow, repetitive, and entirely human today. Multiply that across every employee, every trip, every month.
One operator, two halves of the expense lifecycle.
Kognify Expense Handling covers the full picture — the decision before the spend and the paperwork after it. Each part stands on its own, and together they close the loop end to end.
Intelligent Expense Requests
AI processing and approval or escalation of expense requests. Kognify reads each request, applies your policy, budget and limits, and decides for itself whether to approve or route it to a person — with the full reasoning attached.
- Policy, limit and budget checks applied to every request
- Auto-approves what is clearly within policy
- Escalates edge cases to the right person, with reasoning
- Natural-language rules — configured by business users, not IT
Expense Document Handling
Automated handling of invoices, receipts, cash-register slips and other expense documents. Kognify structures each document, validates the values and VAT, and posts a clean, ledger-ready record into your systems.
- Reads any format — PDF, photo, scan or paper slip
- Structures line items, totals, VAT and supplier data
- Validates against your nomenclatures and tax rules
- Posts structured output straight to finance / ERP
From request to posted entry — one autonomous path.
Most tools shuffle expense data between people. Kognify reasons over it. The request decision and the document posting run as one connected flow, and only true exceptions reach a human. Here is the path each expense takes:
📨 Capture request
An employee submits an expense request or a document — in any format, from any channel.
🧠 Apply policy
Reasons over the request against your policy, budget, limits and category rules.
🚦 Approve or escalate
Auto-approves what is within policy; pauses and escalates edge cases with full reasoning attached.
🧾 Structure document
Reads the receipt or invoice, structures every field, and validates totals and VAT.
🔗 Post & deliver
Posts a clean, ledger-ready entry into your finance system — SAP and others.
~99% — approved & posted
Approved and posted automatically — structured, validated and ledger-ready, with no human needed.
~1% — the only touch
An out-of-policy request, missing data or a validation issue — escalated to a person with full reasoning.
Configured the way you'd onboard a colleague.
No IT consultants, no deployment cycles. Business users set policy and rules in plain language and see changes live immediately.
Natural-language policy
Spend limits, categories, approval thresholds and per-team quirks — written as instructions, not code.
Changes live immediately
A new travel policy or VAT rule? Business users adjust it directly — no developer ticket, no wait.
VAT & value validation
Recomputes totals and validates VAT and category coding against your tax rules and nomenclatures.
Conversational reporting
Ask in free text — "travel spend per team last quarter" — and get a breakdown plus chart. No BI project.
Integrates with your stack
SAP, M-Files, SharePoint, MS Teams. Webhook-driven hand-off to Power Automate and downstream systems.
Part of the Kognify Platform
One of multiple AI operators on our enterprise platform — the foundation of a full Business AI adoption plan.
Auditable by design — every decision explained.
Autonomy without control is a non-starter for a finance function. Every approval and posting Kognify makes is explainable, logged and traceable, on infrastructure that meets EU financial-services standards.
Built on the same engine that runs our invoice processing.
Expense Handling shares Kognify's document-understanding and decision core — the same engine proven in production across Bulgaria's largest companies. Backed by structured onboarding and support, not optimism.
Serving some of the largest companies in Bulgaria.
The same document-understanding and decision engine, already in production across finance, banking and other regulated industries.
As one of Bulgaria's leading courier companies, we process thousands of invoices every month. With Kognify, in the very first month of deployment we achieved over 98% successfully processed invoices — even while the system was still being tuned. The system independently identifies discrepancies and escalates only genuine exceptions. That gives us confidence without losing control.
See it run on your own expenses this month.
Free POC in under 2 weeks; first pilot in production in under a month — with a dedicated one-month 'Frictionless Onboarding' period where we fine-tune the system to your policy and your documents.