Payroll inputs that verify each other before the run
Payroll is calculated in one system, but fed by dozens of documents from everywhere - contracts and annexes from HR, timesheets from the sites, sick-leave records from NOI, leave and overtime orders, business trips, bailiff notices. Kognify reads every one, links it to the right employee and period, and cross-checks it against all the others - then audits the payroll run back against what it verified. Every figure on the payslip traces to the document behind it.
Payroll isn't hard to calculate. It's hard to feed.
The payroll engine does the arithmetic. What it can't know is that an annex changed the salary mid-month, that a sick day was also clocked as worked, or that a bailiff notice arrived on the 18th. Someone collects, reads and reconciles every input by hand - and a single miss means recalculated payslips and corrected declarations.
Everything that lands on payroll - read, understood, linked.
Kognify handles each document type with its own configuration: what to extract, what to check it against, and which other documents it must agree with. New types and rules are added in plain language, not through an IT project.
Contracts, annexes & terminations
Checked againstThe contract version in force each day, occupation code (NKPD), notification deadlines, legacy BGN amounts at the fixed 1.95583 rate.
Timesheets & schedules
Checked againstApprovals, the schedule, public holidays and every absence record for the same days.
Sick leave & leave
Checked againstTimesheet days, leave balances and entitlement, overlapping or continuing periods.
Bonuses, trips & allowances
Checked againstApproval authority, trip days on the timesheet, receipts and your policy limits.
Garnishments & deductions
Checked againstThe employee's personal ID, protected-income limits, priority of claims and outstanding balances.
Declarations & certificates
Checked againstSupporting documents, validity periods and minimum insurable income by activity and occupation.
Kognify doesn't just read the documents. It makes them agree.
Extraction alone moves the typing somewhere else. The value is in what happens next - every document tied to a person and a day, then checked against every other document that describes the same day. Here is the path each input takes:
- Any sourceEmail, portal uploads, scans, registers and system exports
- Type recognizedContract, annex, sick-leave, order, notice - each gets its own setup
- Bundles splitMulti-document scans separated into individual documents
- Duplicates caughtThe same note sent twice is recognized, not counted twice
- Multi-pass readingVision AI passes cross-verify each other - stamps, tables, handwriting
- IDs validatedPersonal ID checksums, document numbers, issuer registrations
- NomenclaturesNKPD, KID, ICD and your own codes checked on intake
- Logic of the documentPeriods, dates and amounts make sense on their own
- Matched by personal IDAgainst the employee register - never by name alone
- Contract in forceLinked to the contract version valid on each affected day
- ChainedRequest → order → timesheet → report connected into one thread
- On the calendarPlaced on the employee's day-by-day record for the period
- Day balanceEach working day claimed by exactly one source
- Amounts vs authorityAgainst the contract, approvals, limits and policy
- Deadlines & noticesNRA notifications, leave expiry, declaration dates
- Your rulesCompany-specific checks, written in plain language
Linked, checked, explained
Every input tied to the employee and the day, every cross-check passed. The month flows into payroll with a source link on each figure - no one re-keys or re-reads anything.
Only the conflict waits
A disputed day, unapproved hours, an unmatched garnishment - only that item stops, marked yellow (your rule) or red (stops), with both sources side by side and the reason in plain language.
Documents arrive all month. Each one is checked the day it lands.
Payroll inputs don't wait for month-end - they come from HR, managers, employees, NOI and enforcement agents whenever things happen. Kognify picks up each document on arrival and links it to everything already there, so by the time the month closes, the checking is already done.
One employee, one month, nine documents - one verified record.
This is what linking and cross-checking look like for a single employee in March 2026. Nine documents from six sources become one verified employee-month, and every figure payroll receives is proven by the documents behind it.
€1,480 · 12 days from 16 Mar
The shift: from a payroll team that collects, re-keys and compares documents - to one that resolves the one held day with both sources already on screen.
Then it checks the payroll run against what it verified.
Kognify works around your payroll engine, not instead of it. It feeds the run with verified inputs, then matches every output back to them - so nothing leaves payroll unexplained.
The verified input pack
One file per period for your payroll system - every employee-month linked, checked and explained, delivered via direct integration, CSV or JSON.
- Days, hours, absences and leave per employee, per day
- Salary changes split on their effective dates
- Variable pay, trips and allowances with their approvals
- Deductions and garnishments with limits applied
- A source link on every figure, held items clearly marked
Every output matched back
The calculated payroll is checked against the verified inputs and against itself - before payslips, payments or declarations go out.
Configured the way you'd brief a new payroll specialist.
Business users describe document types, checks, tolerances and who gets which held item - in plain language, and live immediately.
Plain-language rules
"Pay approved overtime only, route the rest to the manager" - written as an instruction, not code. New regulation? Update the rule the same day.
Deadline watch
Art. 62 notifications (3 days for new contracts, 7 for changes and terminations), Form 1 and Form 6 by the 25th, leave nearing expiry - flagged before they bite.
Nomenclatures built in
NKPD occupation codes, KID activities, minimum insurable income, ICD codes on sick leave, and your own position and cost-center catalogs.
Employee register sync
Identity by personal ID, duplicate names resolved, contract history kept - so every document lands on the right person and version.
Works with your payroll system
Feeds and audits whichever payroll engine you run - direct integration, scheduled CSV or JSON, webhook hand-off to your HRIS and ERP.
Inspection-ready trail
For every figure: which document, when it arrived, which checks it passed, who resolved what - ready for Labor Inspectorate and NRA audits.
Personal and special-category data, under EU controls.
Payroll touches salaries, personal IDs and health data. Built on Kognify Universal Content Handling, with a dedicated tenant per client and processing strictly per your signed DPA.
Not built from scratch - composed from capabilities already live.
Labor & Wages brings together three Kognify capabilities that already run in production for enterprise clients - backed by structured onboarding and support, not optimism.
Sick-leave straight into payroll
Sick-leave notes, outpatient records and medical board decisions read, validated and matched to the employee - already feeding payroll at Speedy AD.
Contracts, understood
Contracts and annexes rebuilt into their logic - parties, terms, dates, amounts - each value traced to its source paragraph.
Recalculate & match core
The engine that recalculates bottom-up and matches line by line - here pointed at timesheets, approvals and the payroll register.
Serving some of the largest companies in Bulgaria.
The same understanding engine, already in production across finance, banking, logistics and other regulated industries.
As one of Bulgaria's leading courier companies, we process thousands of documents every month. With Kognify, in the very first month of deployment we achieved over 98% successfully processed documents - even while the system was still being tuned. It independently identifies discrepancies and escalates only genuine exceptions. That gives us confidence without losing control.
See it run on one month of your payroll.
Send us one month of inputs for a sample team - contracts and annexes, timesheets, sick-leave, leave, trips and deductions - and we'll show you the linked employee-months and every conflict Kognify finds, each traced to its source. Free POC on your real documents; first pilot in production in under a month.